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EPM5700 Project Management and Information Technology

Question:

Your group has been appointed by a potential client to build a new Information Technology Centre in your capital city. The land owned by the client with an approved budget of $40 million only for the new IT Centre. In addition to the Centre, the client allocated additional fund of 25 million for the latest IT Technology support to cater for the IT needs for the next five years.

As the IT Project Manager of the project you are requested to submit a Project Execution Plan (PEP) for this development.

The group has to develop a project execution plan to manage the activities required to construct the IT Centre.

The tasks required include:

Develop a scope of this project. This requires to develop the scope for the facilities and IT support independently
Developing a budget for construction of the IT centre and ensuring that the owner can provide the funds and are committed to funding the project
Obtaining planning permits and approvals from the relevant authorities.
Design and construction of the IT Centre.
Completion and handover.

Your team should produce a Project Execution Plan (PEP) which sets out how the project is to be executed. The project schedule forms part of the PEP document.

The Basis of Schedule which may form part of the PEP sets out the underlying assumptions going into the plan and how the plan is to be constructed, scheduling units, choice of calendars, choice of planning tool, etc. Will the schedule be resourced? Will the resources have costs associated with them? What will be the availability (calendar) of the various resources? That is, what are the work and non-work days (Public holidays, RDOs etc)?

Stage 1 (Wk. 4) – Prepare project Charter (20%)

Prepare Project Scope.
List of assumptions used in the project (if any)
Planning methodology – outline the technique for the delivery of the project.
Use Template to prepare the full report on Project Charter Stage 2 (Wk. 4-7) – WBS and Manual Scheduling (25%)
Project calendar showing start and finish dates, weekends, RDO’s, and public holidays, etc.
Develop a Work Breakdown Structure (WBS), an Organisation Break Down Structure (OBS) and a Responsibility Assignment Matrix (RAM).
List of tasks, durations and their logical relationship.
Execution program (a manual PDM diagram or a Gantt chart).
Estimate the cost of the project as per the WBS and listed activities.
Develop a risk register using RBS as per WBS to identify and prioritize all risk associated with this project.
Sub-contractors or consultants schedule for the projec

Stage 2 – Computerized Planning (25%)

Prepare the following by utilising a project management software application MS Project 2016:

A list of tasks and work breakdown schedule for the project including activity durations
A project Calendar
A PDM diagram and a Gantt Chart
A weekly Gantt Chart of all activities sorted by WBS
A list and cost of all resources (own and/or subcontracted).
Final cost and detail budget reports as per WBS
Various resource schedules in the form of Gantt Charts
A budget and cost forecast. Also, develop an “S” curve using the software
Other relevant reports to support the PEP

Provide a final report (Stage 1,2 & 3) detailing all computerised planning work. The report must be typed and submitted in a professional format. The final report must include Stage the assignment.

The final report is expected to contain the Manual and Computerised Planning as listed below:

Cover sheet.
List of contents with page numbers.
Group member contributions in detail.
Report aim.
Executive summary.
Project description.
List of assumptions (if any).
Planning Methodology – outline the technique for the execution of the project.

Project Charter:

Prepare detailed Project Scope.
List of assumptions used in the project (if any)
Planning methodology – outline the technique for the delivery of the project.
Estimated project budget

Manual Planning:

Project calendar showing start and finish dates, weekends, RDO’s, and public holidays, etc.
Develop a Work Breakdown Structure (WBS), Organisation Break Down Structure (OBS) and Responsibility Assignment Matrix (RAM).
List of tasks, durations and their logical relationship.
Execution programme.
Sub-contractors and required labour schedule for the project.
Bill of quantities and cost estimates as per WBS.

Develop a risk register for this development Computerised Planning

A list of tasks and work breakdown schedule for the project including activity durations
A project Calendar
A PDM diagram and a Gantt Chart
A weekly Gantt Chart of all activities sorted by WBS
A list and cost of all resources (own and/or subcontracted).
Final cost and detail budget reports as per WBS
Various resource schedules in the form of Gantt Charts
A budget and cost forecast. Also, develop an “S” curve using the Software
Resource profiles (histograms) for key resources.
Other relevant reports to support the PEP
References if any.
Acknowledgements if any.
Appendices containing materials used in the project

Oral Assessment: (30%)

Oral assessment will be held on week 12 for all groups. Presentation duration is 20 minutes per group. Any Group or Group member/s failure to attend the oral assessment then no marks will be given.

EPM5700 Project Management and Information Technology

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