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PMG100 Project Management
Task
Assessment 4 Recommended Structure – Project Plan
The main body sections can be structured or titled differently, as long as relevant information is included and there is a logical flow of information.
Use this Word document as a template for your team’s Project Plan. It has been set up to allow the Table of Contents to be automatically generated by Word. However, you will need to include the required section breaks to ensure correct pagination and page layout.
Ensure all instructions, and text related to this report are deleted. This document is a professional report that will be sent to the client for their evaluation and approval (or otherwise).
Clients will need to sign the final page of the main report – the Approval page.
The Introduction page needs to be Page 1 – listed in the footer, right justified.
1. Introduction (100-150)
Why this document has been written
- Description of the client’s requirements and purpose
- How your team project relates to the main needs of the client
- Description of the main project
- Note: ‘Tone’ of the document should be as if written by a project manager for a client (not as a student doing an assignment)
2. Strategic Objectives of the Project (100-150)
Statement of Strategic Objectives, as per Project Charter
Rationale behind the whole project
- This would include a summary of the key requirements as given in the scenario
Description of proposed event or activity and any unique or interesting elements
Description of how this project achieves the customer’s objectives – requires research and referencing
3. Project Scope and Goals (100-150)
The scope of the project, including exclusions
The goals of the project (remember ‘SMART’ goals). These need to align with the Strategic Objectives
Constraints, that is factors that may impact or limit the setting and achievement of goals
Method of evaluating or measuring the achievement of goals. These need to be quantified where appropriate.
Proposed project or event layout and site plan
4. Work Breakdown Structure (100-150)
Use the same WBS template for the Preliminary Plan and include it as an Appendix (see the required list of Appendices at the end) and in your Project Plan tell the reader that it is there, for example ‘Please refer to the Work Breakdown Structure attached as Appendix 1.’
Teams will need to consolidate the individual task WBS into a master WBS
Teams should refine the project WBS based on lecturer feedback
Explanation of rationale behind the way project has been broken down
Cite any references used
5. Resource Plan (100-150)
List out all resource requirements for the project
- Manpower
i. Skills required should be listed as appropriate
a. Need for specialised skills may impact budget
- Equipment
- Materials
Justify the resource requirements
- Cite any references used
- Clearly state any assumptions used in estimating effort
Identify high-level risks related to resources
6. Effort Estimation (100-150)
Teams should refine and expand the sub-project effort estimation based on lecturer feedback
Estimate effort based on WBS tasks and resource requirements (previous sections)
Justify the estimates in the main document
- Cite any references used
- Clearly state any assumptions used in estimating effort
Identify high-level risks and/or potential sources of error related to effort estimation
State any contingencies built into the estimation
7. Project Schedule (100-150)
Work out project network for the project
- Show dependencies and what tasks can be done in parallel
Consolidate all tasks and create a single Gantt Chart showing when they are all scheduled
- Any time/cost/effort savings by pooling resources should be considered
- Tasks will need to be coordinated, particularly tasks at venue (prior to, during and after event)
Clearly explain rationale behind any consolidation/sharing of resources
Clearly state any assumptions and critical paths (or sections)
Identify high-level risks related to the schedule
List out costs for all elements of the project other than those covered in resources section e.g.
- Transportation costs (e.g. for material and equipment)
- Approvals and license fees
- Management costs
Justify the estimated costs for all resources (those in resources section and above)
- Cite any references or other sources of information (e.g. quotes) used
- Clearly state any assumptions used in estimating costs
Identify high-level risks and/or potential sources of error related to budget
State any contingencies built into the budget
Clearly state final budget amount in the Project Plan
9. Stakeholder Analysis and Communications Plan (100-150)
List the various stakeholders (start with stakeholders in charter) and describe:
- Their interest (stake) in the project
- What role and/or authority they would play in the planning and execution of the project
Describe what and when PM team needs to communicate with these stakeholders using Communication Plan template provided
- In Project Plan, give some key reasons why a communication plan is required, and state that the plan is in an Appendix
10. Risk Analysis (100-150)
- Briefly explain main risk categories and why you consider them relevant
- Include the Risk Assessment Matrices
11. Conclusion (100-150)
- Summary of what has been done (key points)
- Overview of what remains to be done / next steps
PMG100 Project Management
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