Select a procurement document for the turnaround project and explain your selection; develop a proposal evaluation method for the turnaround project that will be used to select a supplier.
Scenario
Project Revive LLC, and you as the consultant, must be concerned with all the processes of project management and not just with the procurement process. However, for the purposes of this course you will concentrate on the application of the three procurement processes. The assessment focuses on analyzing and creating different procurement documents.
Consider issues that may limit the project options, such as budget cost and staffing decisions for NearlyFree.com. NearlyFree.com is a fictitious company and the project documents for NearlyFree.com project scenario are linked below.
As part of your job as the consultant, you convinced your client, NearlyFree.com, to procure a new employee orientation web-based training software system (the product) from a third-party vendor. Therefore, the buy rather than make decision has already been made. Although you have had a lot of experience procuring external resources, NearlyFree.com is a small company and has not been through the rigorous procurement process considered as best practice by Fortune 500 companies. So, as part of your services, you will guide NearlyFree.com through key aspects of the procurement process. The first step is helping NearlyFree.com recognize different procurement documents and make the right selection for this project.
At this point in the process, you also need to help NearlyFree.com prepare to evaluate the proposals and information they obtained from the solicitation process. You will develop a proposal evaluation method that will be used to select a supplier.
Option A Resources:
• NearlyFree.com Organizational Background and IT Governance [DOCX]. Scenario
Project Revive LLC, and you as the consultant, must be concerned with all the processes of project management and not just with the procurement process. However, for the purposes of this course you will concentrate on the application of the three procurement processes. The assessment focuses on analyzing and creating different procurement documents.
Consider issues that may limit the project options, such as budget cost and staffing decisions for NearlyFree.com. NearlyFree.com is a fictitious company and the project documents for NearlyFree.com project scenario are linked below.
As part of your job as the consultant, you convinced your client, NearlyFree.com, to procure a new employee orientation web-based training software system (the product) from a third-party vendor. Therefore, the buy rather than make decision has already been made. Although you have had a lot of experience procuring external resources, NearlyFree.com is a small company and has not been through the rigorous procurement process considered as best practice by Fortune 500 companies. So, as part of your services, you will guide NearlyFree.com through key aspects of the procurement process. The first step is helping NearlyFree.com recognize different procurement documents and make the right selection for this project.
At this point in the process, you also need to help NearlyFree.com prepare to evaluate the proposals and information they obtained from the solicitation process. You will develop a proposal evaluation method that will be used to select a supplier.
Option A Resources:
• NearlyFree.com Organizational Background and IT Governance [DOCX]. https://courserooma.capella.edu/bbcswebdav/institution/PM-FPX/PM-FPX5333/230100/Course_Files/cf_nearlyfree_governance.docx
• Project Charter [PDF]. https://courserooma.capella.edu/bbcswebdav/institution/PM-FPX/PM-FPX5333/230100/Course_Files/cf_nearlyfree_governance.docx
• Project Schedule [MPP]. https://courserooma.capella.edu/bbcswebdav/institution/PM-FPX/PM-FPX5333/230100/Course_Files/cf_nearlyfree_governance.docx
• Project Scope Statement [PDF]. https://courserooma.capella.edu/bbcswebdav/institution/PM-FPX/PM-FPX5333/230100/Course_Files/cf_scope.pdf
• Quality Statement [PDF]. https://courserooma.capella.edu/bbcswebdav/institution/PM-FPX/PM-FPX5333/230100/Course_Files/cf_scope.pdf
• Task Costs [XLS]. https://courserooma.capella.edu/bbcswebdav/institution/PM-FPX/PM-FPX5333/230100/Course_Files/cf_scope.pdf
• Work Breakdown Structure [DOC]. https://courserooma.capella.edu/bbcswebdav/institution/PM-FPX/PM-FPX5333/230100/Course_Files/cf_wbs.doc
• Work Breakdown Structure [VSD]. https://courserooma.capella.edu/bbcswebdav/institution/PM-FPX/PM-FPX5333/230100/Course_Files/cf_wbs.doc
Requirements
Microsoft Project is the recommended software tool for this course due to its wide industry acceptance and its use in many project management professional roles.
Part 1: Project Procurement Analysis
Deliverable: Select a procurement document for the turnaround project and explain your selection.
Complete the following tasks to assist in a selection:
• Analyze each procurement document—RFQ, RFP, RFI, and IFB—by describing the characteristics of each document and appropriate situations in which each applies.
• Select a procurement document for the turnaround project and explain your selection.
Part 2: Project Procurement Proposal Evaluation
Deliverable: Develop a proposal evaluation method for the turnaround project that will be used to select a supplier.
Complete the following tasks:
• Develop bid solicitation criteria.
• Define minimum acceptable criteria for bidding.
• Explain how you selected the criteria.
• Explain a strategy or approach for soliciting bids.
• Evaluate risks associated with proposal evaluation.
• This may include items such as past performance, quality ratings, delivery performance, and contractual compliance.
• Describe risks and potential problems related to evaluating proposals and suggest strategies for overcoming these issues.
Use the Evaluation Criteria Weighting System multimedia activity as an example for creating your proposal evaluation.
• Develop a plan to mitigate each major risk.
• Apply evaluation criteria to select suppliers.
Preparation
Use the software of your choice to develop the deliverables for this assessment.
This assessment has two deliverables:
1. Develop a comprehensive Project Procurement Analysis.
2. Develop a comprehensive Project Procurement Proposal Evaluation.
• Project Charter [PDF].
• Project Schedule [MPP].
• Project Scope Statement [PDF].
• Quality Statement [PDF].
• Task Costs [XLS].
• Work Breakdown Structure [DOC].
• Work Breakdown Structure [VSD].
Requirements
Microsoft Project is the recommended software tool for this course due to its wide industry acceptance and its use in many project management professional roles.
Part 1: Project Procurement Analysis
Deliverable: Select a procurement document for the turnaround project and explain your selection.
Complete the following tasks to assist in a selection:
• Analyze each procurement document—RFQ, RFP, RFI, and IFB—by describing the characteristics of each document and appropriate situations in which each applies.
• Select a procurement document for the turnaround project and explain your selection.
Part 2: Project Procurement Proposal Evaluation
Deliverable: Develop a proposal evaluation method for the turnaround project that will be used to select a supplier.
Complete the following tasks:
• Develop bid solicitation criteria.
• Define minimum acceptable criteria for bidding.
• Explain how you selected the criteria.
• Explain a strategy or approach for soliciting bids.
• Evaluate risks associated with proposal evaluation.
• This may include items such as past performance, quality ratings, delivery performance, and contractual compliance.
• Describe risks and potential problems related to evaluating proposals and suggest strategies for overcoming these issues.
Use the Evaluation Criteria Weighting System multimedia activity as an example for creating your proposal evaluation.
• Develop a plan to mitigate each major risk.
• Apply evaluation criteria to select suppliers.
Preparation
Use the software of your choice to develop the deliverables for this assessment.
This assessment has two deliverables:
1. Develop a comprehensive Project Procurement Analysis.
2. Develop a comprehensive Project Procurement Proposal Evaluation.
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